Program Coordinator

Location: Brooklyn, NY
Position Code: 8HMK2
Salary Range: $45,000 – $50,000

Position Summary:
The Program Coordinator is a multi-functional and multi-task position that provides direct operational and administrative support to the Chief Program Officer. This will include program support for a portfolio of youth and adult programs, including vocational training, post-secondary education, and employment services. The Program Coordinator will also support in the preparation of program and development reports, conducting research on program and workforce trends, communicating with stakeholders and funders and other general administrative support. This position is a pivotal position that contributes to the success of OBT’s programs and mission. This is an excellent opportunity for a successful candidate to learn about workforce development, including job training, education, and employment placement for young people and adults.

Essential Job Functions and Responsibilities:

  • Provide administrative support to the CPO such as copying and mailing, scheduling, and planning internal and external meetings, preparing meeting materials, and other general administrative duties.
  • Develops and maintains an efficient filing system for the program team, including maintaining program database, SharePoint, and program dashboards in Salesforce.
  • Track and monitor status of program projects, and program metrics including program enrollment, internal and external referrals, and program outcomes and placements.
  • Monitor implementation of program policies and procedures.
  • Interact with the development team to ensure the proper documents and information are gathered for upcoming grants and reports.
  • Assist in the preparation of monthly program reports, grant reports, presentations, etc.
  • Conduct research on workforce trends, sector-based credential training to present to the CPO and program teams.
  • Facilitate positive relationships between the program teams, the development and communication team, and external partners.
  • Potential opportunity to supervise student employees, volunteers and/or interns.
  • Perform all other appropriate duties as assigned by supervisor.

Knowledge, Skills and Abilities:

  • Strong project management and organizational skills. Attention to detail and follow through ability, including management of paper flow and time.
  • Strong analytical abilities, including clear judgment and creative thinking.
  • Excellent communication, interpersonal, and leadership skills Proficient in Microsoft Office Suite (MS Word, Excel, PowerPoint) required.
  • Exceptional interpersonal skills: energetic, flexible, motivated.
  • Ability to develop productive relationships with colleagues, grantees, consultants, and others who contribute to program development and management.
  • Ability to work independently and as part of a team.

Education and Experience/Training:

  • Bachelor’s Degree and two years of experience in non-profit program management.
  • Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.

Other Qualifications: 

These are the skills & attributes that all OBT employees need in order to meet the expectations of each other, our participants, and our partners.

Communicate with Clarity – Be clear, concise, and actionable. Be relentlessly constructive. Seek and provide meaningful feedback.

Work with Purpose – Exhibit a “We Can” mindset. Results outweigh effort. Everyone understands how their role contributes. Set aside personal objectives for team results.

Drive to Decision – Cut the swirl with defined deadlines and decision points. Be clear on individual accountability and decision authority. Guided by a commitment to and accountability for mission outcomes.

Own the Outcome – Defined milestones, commitments and intended results. Assess your work in context, if you’re unsure, ask. Demonstrate unwavering support for decisions.