Office Associate

Location: Multiple Locations (On-Site)
Position Code: 98EE8
Salary Range: $32,000 – $35,000

Position Summary:

The Office Associate position requires a self-motivated, enthusiastic individual who can maintain an efficient and effective office environment, handle a fast-paced reception area, and provide administrative support to the department management team.

Essential Job Functions and Responsibilities:

  • Support daily functioning at OBT
  • Assume all front desk duties including answering phones, routing calls, and taking
  • Meet and greet visitors and direct them to appropriate staff or office
  • Maintain lobby, front desk area, and kitchen, keeping them clean and free of
  • Coordinate use of space by visitors including use of desks, classrooms, and conference
  • Ensure coverage of administrative needs including but not limited to tracking and reporting daily attendance and assignment completion.
  • Assist staff with administrative duties as requested, including scheduling, and setting up meetings, and maintaining shared calendars.
  • Prepare and distribute incoming and outgoing mail including FedEx or UPS
  • Create letters, labels, and reports as
  • Copy, assemble and mail program
  • Monitor postage and Xerox machines to assure adequate
  • Order water and office supplies and monitor
  • Monitor kitchen supplies and purchase as
  • Perform all other appropriate duties assigned by

Knowledge, Skills and Abilities:

  • Ability to complete assigned tasks and projects in a timely and efficient
  • Ability to answer telephone and greet visitors in a courteous and professional
  • Demonstration of a working knowledge of all OBT programs and the ability to communicate this information effectively to the public.
  • Ability to maintain office supply inventory to assure sufficient supplies are always
  • Bi-lingual English/Spanish
  • Ability to maintain a high degree of discretion when dealing with confidential information a
  • Strong verbal and written communication skills
  • Has an independent work nature, needing minimal support and supervision; ability to multitask
  • Highly dependable and reliable
  • Proactive and outgoing

Education and Experience/Training: 

  • High school diploma or HSE
  • Proficiency in Microsoft Office Suite (MS Word, Excel, PowerPoint, Access)

Other Qualifications:  These are the skills & attributes that all OBT employees need in order to meet the expectations of each other, our participants, and our partners.

Communicate with Clarity – Be clear, concise, and actionable. Be relentlessly constructive. Seek and provide meaningful feedback.

Work with Purpose – Exhibit a “We Can” mindset. Results outweigh effort. Everyone understands how their role

contributes. Set aside personal objectives for team results.

Drive to Decision – Cut the swirl with defined deadlines and decision points. Be clear on individual accountability and decision authority. Guided by a commitment to and accountability for mission outcomes.

Own the Outcome – Defined milestones, commitments and intended results. Assess your work in context, if

you’re unsure, ask. Demonstrate unwavering support for decisions.