Director, Budget & Contracts

Location: Brooklyn, NY (Hybrid Work Model)
Position Code: 91STF
Salary Range: $80,000 – $90,000/year

Opportunities for a Better Tomorrow (OBT) exists to break the cycle of poverty and inequity through education, job training, and employment. Our vision to strengthen the workforce by serving as a bridge to economic opportunity for individuals in underserved communities is critical for economic recovery. Through our skills-based training, education, and direct job placement, we build upward economic mobility for out-of-school and unemployed youth and adults and provide the skills necessary to gain a competitive edge in the job market. Through our principles of accountability, confidence, and professionalism, we emphasize Values of Integrity-Respecting our commitments, personally and professionally, Excellence-Pushing one another to be our very best and Empowerment-Positive change begins with us. Our commitment to fostering and maintaining a work environment where diversity, equity, and inclusion are woven into our organizational DNA.

Diversity & Racial Equity Mission Statement: We recognize that structural racism, discrimination, systems of power, and other forms of oppression, give privilege and access to resources, lead to inequities, and have contributed to persistent disparities.  OBT is on an intentional journey to champion and operationalize the values of racial equity, diversity, and inclusion into our organization and the communities we serve. We strive to sustain a culture where all individuals can thrive and feel a sense of belonging, especially those whose voices and experiences have been historically marginalized. We commit our work to breaking oppressive barriers and serving as a bridge to sustainable economic opportunities that will build and strengthen an equitable workforce.

Diversity, Equity, Inclusion, Accessibility & Belonging (DEIA&B) Statement: We value individual differences and the benefits diversity and inclusion bring to our organization. It enables us to effectively grow by developing respected representation in the communities OBT serves while giving back through our personal experiences and efforts thereby adding immediate value. We understand that diversity is not simply about people who represent the full spectrum or ethnicities, national origins, ages, sexual orientation, gender identity, beliefs, religions and faith, cultures, socio-economic backgrounds and levels of physical ability; it also involves our ability to being open-minded and creating balance within OBT as an organization. Within our diversified workforce, we see our differences as assets, not liabilities and intentionally prioritize methods to enhance our DEIA&B journey. OBT realizes that diversity is an important issue for our organization, but we also realize that it is not enough to hire people with the differences mentioned above. Everyone needs to feel like they are truly welcome, safe and free to be themselves in the workplace. We are establishing a sense of belonging and inclusion, so we can ensure that all employees, regardless of their background and experiences, are connected with equal opportunities and create a healthier, more successful future together.

Please note: In accordance with NYC Mayoral Executive Order and mandate, OBT requires that all newly hired employees provide proof of at least one dose of the COVID-19 vaccination upon hire and proof of full vaccination within 3 – 6 weeks after having received the 1st dose. Please contact hr@obtjobs.org with questions.

Position Summary:
Reporting to the Chief Operating Officer (COO), OBT seeks a mission-driven, enthusiastic, and very detail-oriented individual to serve as our Director, Budget & Contracts. As an integral member of the Finance & Operations team, the Director, Budget & Contracts manages OBT’s portfolio of funding from city, state, and government sources, foundations, and corporations. This role will ensure that OBT’s funding is effectively managed, allocated, monitored, and reported to all relevant parties. This position will also work closely with OBT’s Program teams to collect and manage performance data for all related grants and contracts and will assist our Program and Executive teams in monitoring progress and compliance.

Responsibilities and Essential Functions

Grant & Contract Administration

  • Collaborate with the COO to lead the development, implementation, and management of OBT’s fiscal contract/grant administration policies/procedures
  • Serve as primary support to the Chief Operating Officer (COO) and ensure updates of potential problem areas.
  • Working knowledge of the system for NYC, Discretionary, and NYS Funding
  • Co-authorize purchase orders and ensure that all expenditures are in compliance with OBT’s procurement policies and procedures.
  • Works with the Finance team to:
    • Establish grant budgets and allocate grant spending by program, personnel, and supply purchases
    • Track grant fund spending on an ongoing basis to ensure budget allocations are met
    • Support invoicing and collection of grants and government contract payments
    • Report all grant fee schedules changes and update them monthly
    • Notify the executive team of changes and variances per OBT’s grant management policies
    • Manages all grant contracts and fee schedules using contract management and billing software
  • Works with OBT’s Development and Executive teams to support fundraising data in OBT’s CRM system (Salesforce)
  • Support submission and implementation of grants and contracts for all OBT’s funders
  • Prepare OBT and program budgets and forecasts variance analyses.

 Grants & Contracts Reporting

  • Submits accurate reports on deadline for all OBT grants and contracts
  • Facilitates communication about funding requirements with OBT’s Program team managers
  • Collects program and grant performance data from Program Team to ensure that programs meet promised outcomes; quickly updates the Executive team if goal adjustments need to be made with a funder
  • Works with the Program teams to gather grant and contract reporting information
  • Collaborates with the Development team to maintain the calendar of all OBT’s grant and contract reporting deadlines; Provides fiscal data as appropriate

Grants & Contracts Management

  • Monitor fiscal contract performance against compliance goals required by all funders.
  • Supports the submission and maintenance of all documentation related to grants and contracts, including backup documentation, work orders, and maintenance of updated records in all electronic portals
  • Collate with Development and Program teams to establish internal systems to organize and track progress toward grant and contract goals for reporting purposes
  • Supports activity related to government funding, grant research, marketing, financial analysis, as well as communication with current and potential partners and funders.
  • Ensures that all OBT’s licenses and permits are updated across funder portals
  • Maintains compliance with all company policies and procedures as well as those of local, state, and federal jurisdictions and authorities with which OBT does business and has contracts
  • Ensure contracts and restricted grants are spent down in an audit proof manner.
  • Coordinate all contract audits.

Knowledge, Skills and Abilities:

  • Communicating effectively with all levels of management, boards of directors, and staff as well as external individuals and groups.
  • Communicating complex concepts through oral and written mediums.
  • Planning and organization.
  • Managing and coordinating special projects.
  • Developing and implementing strategic plans as well as responding to short-term objectives.
  • Attention to detail and strong follow-through.
  • Critical and strategic thinking.
  • Working independently, as well as with teams.
  • Working with people from diverse academic, cultural, and ethnic backgrounds.
  • Utilizing computer technology for communication, data gathering and reporting activities.

Required Qualifications and Competencies

  • Bachelor’s degree and/or 5 years of experience in a related field
  • Working-to-expert knowledge of New York City, New York State, and Federal government contracting processes, portals and forms
  • Proficiency using fundraising CRM platforms (Salesforce)
  • Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external audiences
  • Extensive experience with contract compliance
  • Demonstrated ability to prioritize work and keep multiple projects moving in a timely manner while adhering to deadlines
  • Keen attention to detail
  • Excellent research and organizational skills
  • Strong ability to collaborate and communicate across teams
  • Demonstrated ability to measure and reach funding goals
  • Excellent problem solving and critical thinking skills
  • Proficiency using, managing, and organizing Google Drive shared folder architecture
  • Proficiency using Google Office Suite and MS Office (Word and Excel

Other Qualifications:
These are the skills & attributes that all OBT employees need in order to meet the expectations of each other, our participants, and our partners.

  • Communicate with Clarity – Be clear, concise, and actionable. Be relentlessly constructive. Seek and provide meaningful feedback.
  • Work with Purpose – Exhibit a “We Can” mindset. Results outweigh effort. Everyone understands how their role contributes. Set aside personal objectives for team results.
  • Drive to Decision – Cut the swirl with defined deadlines and decision points. Be clear on individual accountability and decision authority. Guided by a commitment to and accountability for mission outcomes.
  • Own the Outcome – Defined milestones, commitments and intended results. Assess your work in context, if you’re unsure, ask. Demonstrate unwavering support for decisions.